Release Note 12.25.3

Release Date

 14th February 2025

ERP Version

12.25.3

POS Version

2.25.3

Compatible Report Version

2024007

Web Database Compatibility Version

1.20

Features & Enhancements

 01

Bug Fixes

 24

Navigation

75076

WMS Android App Now Supports Item Images

Module: WMS Android App > Confirm Picklist

Background:
Earlier, users had to rely only on item names or barcodes while picking, which made identifying items difficult, especially when multiple items were in the same bin. This process was time-consuming and prone to errors.

Enhancement:
Now, item images are displayed in the Confirm Picklist module, making it easier for the picker to identify items. A new parameter has been added under app Settings to manage it.

71567

Users can now successfully save the 'Production conversion' entry after deleting and re-adding items. The issue preventing this action has been resolved, ensuring a seamless workflow.

Inventory > Operation > Production

71780

Assortment Changes Now Correctly applied in the Stores for Coupons

POS Bill

72827

The issue causing mismatch in "document status" between the original document and the Composite GST report has been resolved.

Cube report - Composite GST Report.

72939

The system now ensures that only authorized sales orders can be canceled, even in cases of concurrent user actions.

Previously, during sales order cancellation, the system checked the order status only when populating the document, not at the time of saving.
As a result, if the status of the original sales order changed to 'unauthorized' after being populated in the cancellation form due to concurrent user actions, the cancellation could still be saved. This led to instances where unauthorized sales orders were being canceled.

Now, the system checks the status of the original sales order at the time of saving the cancellation entry as well, ensuring that only authorized sales orders can be canceled.

Sales and Distribution > Operations > Sale Order Cancel

73102

The incorrect validation for "Invalid Charge Amount" during Purchase invoice creation has been fixed.

Procurement > Operation > Purchase invoice

73425, 73436

Incorrect validation of duplicate challan numbers during Sales Invoice and TransferOut on saving have been fixed

Sales & Distribution > Operation > Invoicing > Sales Invoice

Sales & Distribution > Operation > Invoicing > Transfer Out

73525

The issue with creating Batch/Serial items in GRC via Excel import has been fixed

Procurement > Operation > GRC

73529

The issue with searching Sales Orders while creating a Delivery Challan has been fixed

Sales & Distribution > Delivery Challan

73602

Item Master Creation Issue via Excel Import in GRC Form has been Resolved.

Procurement > Operations > Receipts

73706

Issue with 'Created By' Name Display in Purchase Order Cancellations (Side Panel) has been Fixed

Previously, when checking any document number, the "Created By" name changed based on the user login ID, making it unclear who had canceled the order. This issue has now been fixed, and the correct "Created By" name will consistently display in Purchase Order Cancellations (Side Panel).

Procurement > Operations > Orders > Cancel Purchase Order

74277

The issue while uploading Opening stock for the Cloud MPOS sites has been fixed.

Inventory >Product >Opening Stock

74349

The Issue in Select Item Window When Searching Party Name Using Equals Filter Has been Fixed

Previously, while using the Select Items option and searching for items by Supplier Name, the system returned "No Records Found" when using the Equals filter, whereas the Contains filter retrieved data successfully.

Procurement > Operations > GRC > Select Item Window

74456

Scanning items in the Stock Point Transfer form is now faster and optimized.

Inventory > Operations > Stock Point Transfer

75048

The Issue with Extra UDF Number Fields in Production Cost Sheet has been fixed

Previously, the Production Cost Sheet module displayed 10 UDF Number fields instead of the correct 5 UDF Number fields. Since each module where UDFs are applicable should have a total of 20 UDFs (10 UDF Strings, 5 UDF Numbers, and 5 UDF Dates), this inconsistency has now been resolved. Users will now see only 5 UDF Number fields as intended.

Admin > Utilities > Manage > User defined Fields (UDF)

75314

The Issue with Job Receipt for Batch/Serial Items Causing "Unable to Save" Error has been fixed

Previously, while generating a Job Receipt for Serial Items by populating items from a Job Order, the system threw the error:
"Unable to save. Required quantity cannot be less than issued quantity." The issue occurred when receiving Serial Items in a Job Receipt, where component items were being distributed multiple times incorrectly.
Example of Issue:
Item1 is a Serial Item, and the client receives 4 serials.
Ideally, each serial should consume 1 component, meaning 4 serials should consume 4 components.
However, due to the issue, the system was consuming 4 × 4 = 16 components instead of 4.
This has now been fixed, ensuring that components are correctly allocated in proportion to the received Serial Items.

Production > Operations > process > Job Receipts

75704

The issue while generating a Purchase Invoice, "An internal error occurred during your request." has been fixed.

Procurement > Operations > Invoicing > Purchase Invoice

76234

The POS journal now correctly reflects the amount for multi-shipment retail orders, ensuring accurate transaction records.

Finance > Operations > Retails Journal > POS Journal

76279

The Issue with Adding Special GST Number in Retail Invoice has been fixed.

Users were unable to add the GST No - 0717AUS00007UNX (HIGH COMMISSION OF AUSTRALIA) in a Retail Invoice. The system did not allow saving the GST number.

Fix: The restriction on this valid GST number has been removed, allowing users to successfully add and save it in the Retail Invoice.

Sales & Distribution > Retail > E-commerce Transactions >Billing By Brand.

76291

The Issue with Tagging Sub-Ledger in Document Adjustment Form has been fixed

The issue occurred specifically for a particular sub-ledger, where documents from Service Invoice Adhoc were not populating while tagging the sub-ledger. However, the documents appeared correctly for other sub-ledgers.

Finance > Operation > Journals > Document Adjustment

76406

The 'app.allocation.channel.added' event now processes correctly for PostgreSQL clients. Previously, a wrong base query caused it to move to the permanent failure. This issue has been fixed, ensuring smooth event handling.

Admin > Utilities > Log Viewer > Webhook

76487

The Issue Where Jobber Name Was Not Displaying in StockPoint Master in Edit Mode

Previously, after saving a StockPoint with StockPoint Type: Manufacturing Unit, the Jobber Name would not appear when reopening the StockPoint in edit mode. While the Jobber Name could be selected and saved successfully, it was missing upon re-editing.

Inventory > Product Definition > Stock Point

76951

The Issue with Site Selection in Channel Master has been Fixed

Previously, selected sites in Channel Master (GL) still appeared in the Select Site list, causing users to mistakenly reselect them. This led to an error: "At least one site selection is mandatory for the selected ledger."
Additionally, some sites could not be added to specific channels.
This issue has now been fixed, ensuring sites are correctly selected, saved, and no longer duplicated in the list.

Sales and Distribution>Retail > E-Commerce Masters > Channel

72481

Accurate Item Type Classification for E-Invoice Generation

E-invoice generation now correctly identifies service items in bills. Previously, all service items were sent as "GOODS," causing errors. Now, the item type is determined from the HSN/SAC master instead of being hardcoded, ensuring accurate classification in both HO and POS.

Note: For this to work properly, please ensure that HO is also updated to version 12.25.3 or above.

Admin > Utilities > Process > E-invoice Generator

69745

The Issue Where Deleted Reports Were Still Visible in Report Template

Previously, when a duplicate report (e.g., Retail Invoice E-Commerce Billing by Brand_new) was created and later deleted, it still appeared while tagging a report from the report template.

This issue has now been fixed, ensuring that deleted reports no longer appear in the selection list.

Admin > Utilities > Manage > Report template

74752

The issue with the blank Error Message in the Validation Popup Window for Data Import has been fixed

The issue where the validation error popup displayed a blank message during Excel Import has been resolved. The system will now correctly display the error message from the log in validation popup.

Admin > Utilities > Manage > Data Import