Release Note 12.26.0

Release Date

19th March 2025

ERP Version

12.26.0

POS Version

2.26.0

Compatible Report Version

2025001 (This is only applicable to the New Reporting Stack.)

Web Database Compatibility Version

1.20

Features & Enhancements

 05

Bug Fixes

 02

Navigation

55842

Bulk Import Becomes More Flexible: UDF Fields Now Included.

Enhancement Summary

We’ve made bulk imports in Ginesys ERP even more efficient! Previously, User-Defined Fields (UDFs) were available in certain forms at the front-end but were missing from Excel imports. This meant users had to manually update UDF data after import, adding extra effort and time.

List of excel imports loaded with UDF support

1. AP Voucher Creation (Multi) without Adjustment

2. AR Voucher Creation (Multi) without Adjustment

3. General Voucher Creation

4. Credit Journal Creation

5. Debit Journal Creation

6. General Journal Creation

7. AR / AP Journal Creation

8. DC ADHOC

9. DC Against Order

10. Goods Receive (Adhoc)

11. Goods Receive (Against Purchase Order)

12. Purchase Service Invoice (Adhoc)

13. Sale Service Invoice

14. Sales Credit Note

15. Sales Debit Note

16. Sales/Transfer Order

17. Sales/Transfer Order Cancel

18. Unmanaged Franchise (Consignment) Store Sale

19. Unmanaged Franchise (Secondary) Store Sale

64523

POS SMS Event Configuration Now on the Web.

We’ve migrated the POS SMS Event Configuration application from a Windows-based (Win-Form) system to a web-based solution, making it more accessible, scalable, and platform-independent.

Module - Admin --> Utilities --> Manage --> SMS Event Template

Key Enhancements

• Web-Based Interface: No client installation is required; access from any browser.

• Role-Based Access Control: Secure, restricted access for modifications.

69053

Brand Can Offer Additional Flat Discount Promotion At Item Level in Ginesys POS.

Enhancement Summary

Brand can now apply two simultaneous promotions on an item apart from Bill level promotion. This provides greater flexibility to the brands in offering promotion that were not currently handled in Ginesys.

Example;

• “Buy 5 or more from Men’s Shoes and Get add. 10% off” OR

• ”Buy at least 1 from Men Shoes and 1 from Women shoe and get 10% Off”

Both type of promotions can now be offered as an additional promotion at item level.

In addition to the above, we have also added a flexibility in ratio based promotion when it is offered as an additional promotion.

Example; (“Buy 1 from Men Shoes and 1 from Women shoe and get 10% Off“)

• “Apply promotion to all assortment items - No”- Customer purchase 1 men and 2 women, he will get off on 1 men and 1 women

• “Apply promotion to all assortment items - Yes”- Customer purchase 1 men and 2 women, he will get off on all 3 pair

69981

Bulk Document Adjustments via Excel Import Is Possible For All Documents.

Enhancement Summary

Currently, in Ginesys we have bulk adjustment option limited to AR voucher only. With this release, all types of Posted documents can now be adjusted in bulk via Excel import utility.

Navigation: Admin → Utilities → Manage → Data Import → “Finance: Document Adjustment”

Note: "Finance: Document Adjustment (AR Vouchers only)” will get replaced with new Excel import.

78074

Enhancement of Auto-GST Numbering Scheme Format in Ginesys ERP for E-commerce Invoices.

Introduction and applicability
This release introduces enhancements to the ‘Auto GST Numbering Scheme’ in Ginesys ERP for e-commerce invoices. The update addresses limitations related to numbering capacity and sequence integrity, ensuring seamless GST return filings and compliance during audits.

Navigation: Sales & Distribution → Retail → E-commerce masters → Channel → Allow ERP to generate Auto GST Doc no. [Value - Yes]

Background
Previously, Ginesys ERP allowed the auto-generation of GST numbers for invoices using predefined formats via the Channel Master. However, users faced the following issues:

• Number Exhaustion: The numbering capacity was insufficient for high-volume operations. For instance;

  • GST Credit Note: ([SDI]RCN[FYY]-0000), Maximum of 9999 docs, accommodating approximately 27 transactions daily.

  • Tax Invoice: ([SDI]RI[FYY]-00000), Maximum of 99999 docs, accommodating approximately 270 transactions daily.

• Sequence Skipping Due to Backdated Entries: Disruptions in sequence numbering created inconsistencies during GST filings. Let us understand this with an example;

  • Invoices are posted up to 31st January’25 with the last number being 200. Now in Feb’25, invoices start from 201 and backdated Jan’25 invoices are entered subsequently, it disrupts the sequence for both months.

To mitigate these challenges, the numbering scheme has been modified and optimized.

Key Enhancements
1. New Numbering Format:
The numbering format for GST Credit Notes and Tax Invoices has been revised to increase capacity and maintain sequence integrity.

Open

2. Reset Mechanism Update

• Old: Reset was annual.

• New: Reset will now be done monthly to prevent sequence disruptions caused by backdated entries.

3. Increased Numbering Capacity

• The new format allows for up to 99 Lakh (9.9 million) invoices per month, accommodating an average of 3 Lakh (300,000) invoices daily.

• This improvement ensures uninterrupted numbering for high-volume transactions.

4. Sequence Integrity for Compliance

• Monthly resets ensure smooth handling of backdated entries without affecting sequential numbering.

• Ensures compliance during GST filings and audit processes.

76134

The POS sync issue following the automatic migration to live sync after the data sync store publish 15 days ago has now been resolved.

Live Sync

79161

The issue of incorrect quantity appearing in the Job Order against the Working Plan has now been resolved.

Production → Operation → Job Order