Control

Release Date

15th December 2025

HO Version

12.28.5

POS Version

2.28.4

Compatible Report Version

2025002

Web Database Compatibility Version

1.20

Features & Enhancements

09

Bug Fixes

04

Navigation

87580

Introduction of a new Data Import Class - Goods Return Advice for Store.

Path: Admin → Utilities → Data Import → Goods Return Advice for Store

Currently, the Sales/Transfer Order Excel import does not support the creation of Goods Return (GRT) Advice for store-to-store or store-to-HO transfers.

What’s New:

• A new Excel import feature has been introduced.

• Users can now bulk import multiple Goods Return (GRT) Advices for store-to-store or store-to-HO transfers in one go.

• This update simplifies the process and reduces manual data entry.

99629

Visibility of Store’s E-Com Orders & Invoices in Ginesys ERP

Path:

• Sales & Distribution → Retail → Ecommerce Transaction → Order

• Sales & Distribution → Retail → Ecommerce Transaction → Billing by Brand

Previously, the HO Retail Transaction form only showed HO site data, so the user had to rely on reports to review orders and invoices for individual stores.

What’s New?

• New role-based checkboxes have been added in Order & Billing by Brand, allowing only one option to be selected at a time:

  • Show Owned/Consignment Store Data (MS-OO-CM, MS-CO-CM)

  • Show Franchise Store Data (MS-CO-OM-TS)

• Depending on the selected option, relevant Retail Orders/Invoices will be displayed in the list view of the respective forms in view-only mode. This improvement enables faster review and follow-up without the need for separate reports.

99630

Auto-Split Picklists by Picker Capacity

Path: Inventory → WMS → Pick List → New Pick List

What’s new?

• User can now split large Sales Orders into multiple Picklists based on the picker capacity using the new “Max Qty” field.

• This ensures better workload balance per picker, improves operational efficiency and faster picking during high-demand periods.

Common Use Case – During Sale/Festive Rush:

• Suppose a warehouse needs to fulfill a large order, like 5,000 units of an item across multiple Sales Orders, where each picker can pick maximum 600 units per day, so in such a case, user can simply distribute the orders based on the picker capacity, which will result in:

  • 8 picklists, each containing 600 units

  • 1 picklist with the remaining 200 units

• This ensures efficient order fulfillment, especially during high rushes period.

99632

ERP Data Storage Usage Dashboard ​FOR GINESYS CLOUD ERP

Path: Admin → Utilities → Manage → Storage Utilization

What’s New?

You can now view your total ERP storage usage in one place. See a simple split of usage by Data, Images, and Attachments, along with each category’s size and percentage. This makes it easier to spot what’s taking up space and manage storage proactively.

99634

Visibility of Unsettled POS Sites In the Inventory Month Closure Window

Path: Admin → Organization → Period → Inventory Months → Manage Month → Unsettled POS Sites

Earlier, closing the inventory month showed a generic “pending G-POS settlement” error without highlighting the list of such stores, forcing users to check each store manually and slowing down the process.

What’s New?

• A new Unsettled POS Sites section is introduced in the Inventory Months closure window, providing a single & clear view to the user of all the POS Sites with pending settlements.

• It shows the last settlement date and pending days to settle, helping the user coordinate faster, follow up quickly, and complete the inventory month closer on time.

99638

One-Click Bill of Materials (BOM) Copy to Cost Sheet

Path: Production → Setup → Manage → Cost Sheet.

Many businesses follow the practice of creating a Sample/Prototype Bill of Materials (BOM) before finalizing the Cost Sheet. Previously, this required manually re-entering same component details into the cost sheet even though they were already captured in the BOM.

With this update, you can now quickly copy BOM directly into the cost sheet, eliminating the need for redundant data entry. This improvement saves time, reduces the chance for mistakes, and streamlines your workflow.

What’s new?

• A new Copy BOM Components button is added to the Cost Sheet.

• This will help to copy an approved BOM into the cost sheet. Simply pick an approved BOM, and everything gets filled in for you.

100147

Enhancement in Data Import- Finance: Document Adjustment

Path: Admin → Utilities → Manage → Data Import → Finance: Document Adjustment

What’s Improved
Earlier, the Excel utility for Document Adjustment had a single column where users could enter either a Scheme Document Number or a Reference Document Number. In real-life workflows—especially for dependent transactions like Sales Returns, Debit Notes, and Credit Notes—the same document number was often used interchangeably. This led to confusion and, in some cases, system validation errors due to multiple documents sharing the same number, forcing manual intervention.

What’s New
We’ve now introduced two distinct columns in the Excel format:

• Scheme Document Number

• Reference Document Number

Why This Matters

• Eliminates ambiguity while entering document numbers

• Prevents validation errors caused by duplicate or misclassified references

• Reduces manual adjustments and rework

• Makes the adjustment process clearer, cleaner, and more reliable

101163

Manage Bulk Extinction of Replenishment Sources for a POS Site.

Path:

• POS Management → Setup → Manage → Site → Manage Replenishment Sources

• Sales & Distribution → Retail → Cloud MPOS Site → Manage Replenishment Sources

Brands often work with multiple replenishment sources per POS site. Earlier, when a site is decided to be closed, the first activity is to stop the new inventory transfers to the site and stopping inventory transfers to a site meant manually marking each replenishment source as extinct—an effort-intensive and time-consuming process. To avoid this, users often marked the entire POS site as Extinct. However, this would deactivate the site entirely, blocking all Inventory and financial transactions, leading to frequent requests to reopen the store for pending updates, financial transactions, settlements, etc.

With this update, users can now manage the extinction of replenishment sources in one go, allowing for a smoother and more efficient process.

What’s New?

• A new Manage Extinction button has been added to the Manage Replenishment Sources screen, from which users can select multiple replenishment sources and apply Extinction/Activation in bulk.

• Additional enhancements wrt Managed Site

  • When the site is marked 'Extinct', a warning will appear, highlighting site deactivation and dependencies to review before saving. This adds a confirmation and avoid the accidental/unintentional Extinction of the Site.

104124 

A new Installation kit for Ginesys Reports version 2019.6.2 has been released ​FOR GINESYS ON-PREM ERP

Module:

Ginesys Web > Reports

Enhancement Summary:
A new installation kit, GinesysReportKit_2019.6.2_Compatible_GINESYS_12.028.5, has been released to support the updated ERP logo.

• Download the kit: Click here.

• Installation guide: Click here.

104270

Issue of Column Configuration (Size & Positioning) Resetting To Default On Re-Login Is Now Fixed.

ERP → All List View pages

104314

Issue of Users Not Receiving the Password Change Prompt upon Expiry is Now Fixed.

ERP → Login Page

104324

Saving Issue of User Master due to Missing Data is Now Fixed.

Admin → Security → Users

99626

Issue in Inventory Tracking Setting Mismatch in Ginesys POS and ERP is now fixed

If an item’s inventory tracking mode is changed in ERP after it has been synced to POS, ERP and POS follows different tracking logic until the next sync—causing inconsistent inventory and pricing behavior.

To resolve this, the system now restricts modification of Item Management Mode and Price Management Mode after item creation (via UI and data import), ensuring consistent tracking behavior across ERP and POS.

ERP → Inventory → Product Definition → Item → Item Master
ERP → Inventory → Product Definition → Item → Manage Item
ERP → Procurement → Operation → Purchase order
ERP → Procurement → Operation → Receipt
ERP → Admin → Data Import Utility → Item Creation/Modifications