Control

Release Date

18th February 2026

HO Version

12.29.1

POS Version

2.29.1

Compatible Report Version

2025002

Web Database Compatibility Version

1.20

Features & Enhancements

09

Bug Fixes

04

Navigation

105661

Automatic Round-off Adjustment in Sales & Distribution Documents

What's Changing?

Earlier, while creating Sales documents, users had to manually calculate and enter the round-off amount. This added extra effort during billing and could sometimes result in accounting mismatches.

With this release, Ginesys ERP automatically calculates and applies the round-off amount in the sales documents using a new system charge: “Round-off Adjustment (auto)”

How to use (one-time setup required)

You need to configure this once in your existing Sales Term:

• Remove the existing manual document-level Round Off charge (if any).

• Add the new Round-off Adjustment (auto) charge in the Term. This charge must be the last Document Charge in the sequence.

• Select the Round-off Ledger and choose the rounding rule (Round / Upper / Lower).

What Happens After Setup?

Once configured, the document total will be automatically rounded as per your selected rule and multiple, and the round-off amount will be posted to the configured ledger with no manual calculation or entry required. A video is also enclosed showing the complete setup and how the feature works in documents.

Applies To: Sales Order, Sales Invoice, Sales Return, Sales Credit Note, Sales Debit Note, and Sales Service Invoice — consistently across UI, API, and Data Imports.

105547

Now Export the error list when performing “Import Barcode From File” in any form

What’s New?
Earlier, if your Import Barcode From File window had errors, they were shown only on-screen so users had to manually note them down or refer to them one by one.

Now, an Export button is available in the import window to download the error list as a .csv file. This makes it easier to correct the file and re-import quickly. A video is also attached showing how this works.

Available In (Modules / Forms):

• Inventory: Requisition Entry, Stock Point Transfer, Stock Audit Plan / Audit Entry, Bundle

• Procurement: Purchase Order, Goods Receipt / Return, Purchase Invoice (Receipts Info)

• Sales & Distribution: Sales/Transfer Order, Delivery Challan (Adhoc / Against Order / Against Reservation), Transfer Out, Sales Invoice / Return, E-Comm Billing (Marketplace / Brand)

• POS Management: Stock Audit Plan, Manual Item Allocation, Price Control, Promotion Assortment, Store Transaction (Owned / Franchise)

• Production: Master Plan, Working Plan, Job Order, Cost Sheet, Bill of Materials

105548

Speed Up Stock Reservation in Multi-Brand Operations by Filtering Orders by Creator

What’s New

• A new “Created By” filter is added in:

  • Stock Reservation → Search Criteria

• You can now filter Sales Orders / Transfer Orders based on the user who created them.

How It Works

• Open Stock Reservation

• Select a user in Created By

• Click Search (works with existing filters like date/site/customer/etc.)

Example: Select “Brand Distributor – A” → system lists only orders created by that user → reserve stock as usual.

105557

Real-Time PAN & GSTIN Duplicate Warnings in Sub ledger Masters

To prevent duplicate master records, the system now warns you when a PAN or GSTIN already exists. Earlier, People were unknowingly creating duplicate vendors/customers with the same PAN/GSTIN (e.g., A.K. Enterprise vs AK Ent.). That messes up reconciliation and triggers TDS/TCS mismatches later.

What’s New?

• Instant duplicate warning while entering PAN/GSTIN (Create/Edit)

• Triggers on field exit (PAN/GSTIN) — not at Save time

• Clear visual alert (warning icon) stays until fixed

• GST Category validation: If GSTIN is entered, Registration Type cannot be “Unregistered”

Applicable Forms: Vendor, Customer, Employee, and Other Sub-Ledger Master forms (Create & Edit).

105554

Receive Status Added to 'Goods Sent to Site' List View Page

Path: Ginesys Web → POS Management → Operations → Explore → Goods Sent to Site

Previously

In the list view page, the Goods Sent to Site did not show the Goods received status at POS, so the Users had to open documents or rely on reports to confirm whether goods were received at POS or not.

What’s New?

A new column, Receive Status is added in the Goods Sent to Site.

The received status in the list view indicates:

• Not Received = No packet is received, or GRC Advice is reverted.

• Received (Full/Partial) = Items received for one or more packets (full/short/excess); remaining packets may be pending, or all packets may be received.

Other Details:

• Visible by default

• Supports filter

• Included in Export

105558

Enabled Multi-Selection in Document Adjustment Form

Path: Finance → Operations → Document Adjustment→ Manage Document → Select Document (F2)

Why this change?

• In regular business operations, there are multiple situations where a single financial document needs to be adjusted against multiple invoices/documents. Earlier, the Document Adjustment screen allowed adjustment of only one document at a time, making the process repetitive and very time-consuming.

• For example, advances are often collected as a lump sum amount, after which multiple invoices are raised by the Sales team. The Finance team then needs to periodically adjust that single advance against several invoices. Without multi-selection, this required multiple repetitive entries.

What’s new?
The Document Adjustment form now allows multi-selection of documents against a single Financial Document.

A short illustration is below:

105552

No Lock Days Restriction During Delivery Challan Cancellation

Earlier, while cancelling a Delivery Challan (DC), the system applied Lock Days validation based on the original DC date. This prevented users from cancelling older DCs even though cancellation does not create a back-dated document.

What’s new?

• With this update, Lock Days validation will now apply only during DC creation. It will not be triggered during DC cancellation.

• You can now cancel DCs smoothly whenever required. The cancellation date will be captured as the current system date, and stock reversal will happen accordingly without unnecessary restrictions.

106148

Component Consumption is Now Locked for Closed Job Orders

Path: GERP → Production → Operation → Job Receipt

We’ve enhanced controls in Job Receipts so Component Consumption can’t be modified once a Job Order is Closed.

What’s New

• Job Order Status is now shown inside the Component Consumed window (instant clarity, zero guesswork)

• For Closed Job Orders, the following modifications are disabled (read-only):

  • Actual Consumed Qty

  • Batch / Serial No. fields

  • Add / Deletion of component rows

105560

Introducing Audit Trail Support for Master Plan Transactions

Path: Admin → Utilities → Audit Trail → View/Audit Data (New)

What’s New?
An Audit Trail is now available for Production - Master Plan transactions to record who changed what and when, thus improving traceability and audit. This feature is optional and can be enabled/disabled as per your company’s policy.

107134

Issue of Wrong Primary Account Holder & Admin User Details Syncing from Portal to ERP is Now Fixed

Description

• Primary Account Holder role was not getting assigned correctly.

• Primary Account Holder status (active/inactive) was not getting set properly.

• Login was failing when mobile numbers contained spaces.

• Admin user was incorrectly treated as inactive.

• User mapping was getting misaligned in certain scenarios, leading to wrong user creation/status.

ERP → Login

106238

Issue of “Micro & Small Estb No.” Field Not Visible in Vendor Master After Update is Now Fixed

Procurement → Set up → Vendor

83095

Issue of Report Header & Footer Page Not Opening is Now Fixed

POS management → Allocation Group

105390

Idle User Sessions Not Auto-Terminated After Version Update is Now Fixed

After the recent version update, idle sessions were not being cleared automatically from the License Manager. Users had to manually terminate sessions when license limits were reached.

ERP → Admin