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Account Payable voucher is used to record outflow of cash/bank for sub ledgers against a document and even in case of advance where there is no specific document.


 Add AP Voucher

Pre-requisites


Step-by-step guide

 Edit AP Voucher

Pre-requisites


Step-by-step guide

 Delete AP Voucher

Prerequisites

  1. The users' role must have access to the AP Voucher feature by enabling Delete app operation for the feature in Admin - Security - User - Role through Finance - Operations - Vouchers.
  2. AP Voucher must be created.
  3. Voucher must be Un-Posted.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web> Finance > Operations > Vouchers > AP Voucher.
  2. AP Voucher module will open.
  3. Previously created vouchers will be listed here.
  4. Select the Voucher No. from the list.
  5. Go to Action > Delete.
  6. You will get a message - "Document once deleted cannot be retrieved. Do you want to delete this document?"
  7. If you click on Yes, you will get a confirmation message "<AP Voucher No.> - Successfully deleted".


 Release AP Voucher

Prerequisites

  1. The users' role must have access to the AP Voucher feature by enabling Release app operation for the feature in Admin - Security - User - Role through Finance - Operations - Vouchers.
  2. AP Voucher must be created.
  3. Voucher must be Un-Posted.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web> Finance > Operations > Vouchers > AP Voucher.
  2. AP Voucher module will open.
  3. Previously created vouchers will be listed here.
  4. Select the Voucher No. from the list.
  5. Go to Action > Release.
  6. You will get a message - "Document(s) once released cannot be modified. Do you want to proceed?"
  7. If you click on Yes, you will get a confirmation message "<AP Voucher No.> - Successfully released".
 Revert AP Voucher

Prerequisites

  1. The users' role must have access to the AP Voucher feature by enabling Revert app operation for the feature in Admin - Security - User - Role through Finance - Operations - Vouchers.
  2. AP Voucher must be created.
  3. Voucher must be Posted.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web> Finance > Operations > Vouchers > AP Voucher.
  2. AP Voucher module will open.
  3. Previously created vouchers will be listed here.
  4. Select the Voucher No. from the list.
  5. Go to Action > Revert.
  6. You will get a message - "Finance postings of the selected document(s) will be reverted. Do you want to proceed?"
  7. If you click on Yes, you will get a confirmation message "<AP Voucher No.> - Successfully reverted".
 Print AP Voucher

Prerequisites

  1. The users' role must have access to the AP Voucher feature by enabling Print app operation for the feature in Admin - Security - User - Role through Finance - Operations - Vouchers.
  2. AP must be created.
  3. Printer must be connected and installed.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web> Finance > Operations > Vouchers > AP Voucher.
  2. AP Voucher module will open.
  3. Previously created vouchers will be listed here.
  4. Select the Voucher No. from the list.
  5. Go to Action > Print.
  6. You will get previously created template.
  7. Click on the required template to print.
  8. A new window will open.

  9. The document will be printed. 

    Note: You can print using Print Preference.

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