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Errors and their Resolutions
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Errors and their Resolutions

Owned by EaseMyGST - KB team
Last updated: Jan 02, 2025
4 min read

  1. ERROR: UNABLE TO PARSE DATE.

This error occurs when the date format is not in correct format.

image-20241219-053606.png

RESOLUTION: To solve this error we need to select the whole date column and then change the date format. The correct format is DD-MM-YYYY.

 

  1. ERROR: DUPLICATE INVOICES FOUND.

image-20241219-053825.png

RESOLUTION: To resolve this issue firstly you need to make sure that there should not be the same invoices issued on different dates and if there are no such invoices then we will do sorting of the invoices with four main levels
1.Gstin of taxpayer
2.Gstin of counterparty
3.Invoice document number
4.Note voucher number

 

  1. ERROR: INVALID GSTIN

This means that the GSTIN is invalid and is not correct.

image-20241219-053917.png

RESOLUTION: We need to make sure that the GSTIN entered should be correct and valid. For eg. The State Code, Pan Number& the unique code present in the GST Number should be accurate.

 

  1. ERROR: Credit/Debit note date should be on or after the date of registration.

image-20241219-053954.png

RESOLUTION: All the credit and debit notes should always be on or after the date of registration of the GST Number of the Taxpayer because till the taxpayer is not registered no transaction related to GST can be done.

 

  1. ERROR: Invoice Date should not be greater than return period.

image-20241219-054050.png

RESOLUTION:  The invoice date should be of either the same month as filling or before that month, but it can’t be after that month because it is not practically possible since we don’t know what will be our future sales.

 

  1. ERROR: Note/Voucher number is required in case of a credit note, debit note.

image-20241219-054141.png

RESOLUTION: Note/Voucher number is required in case of C&D and not invoice/document number as per GST Law.

 

  1. ERROR: In case of export/ unregistered counterparty GSTIN should not be there.

image-20241219-054229.png

RESOLUTION: We need to make sure that there is no GSTIN of unregistered party and not even in the case of exports.

 

  1. ERROR: INVALID FILLING PERIOD.

image-20241219-054301.png

RESOLUTION: The filling period always needs to be same as the month for which the data has been prepared, as shown in the screenshot below.

image-20250102-074018.png

 

  1. ERROR: Total Value at item level for HSN summary is invalid.

image-20241219-054407.png

RESOLUTION: We need to make sure that there the amount in  invoice value column should be in numbers and also if there is any extra columns at the end of the sheets then we need to delete those columns.

 

  1. ERROR:  Supply type not found.

     

    image-20241219-054627.png

     

    RESOLUTION: In case if the supply type is not found then we need to fill the supply type based on the tax as follows- If the tax applied on the particular invoice is IGST then the supply type will be INTER and if the tax applied is CGST & SGST then the supply type will be INTRA.

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